Privacy Policy

She Means Data | Updated May 2026

  • WHO WE ARE

She Means Data is a UK-based consultancy providing CRM reporting, data review, and operational reporting support for recruitment businesses.

Services may include:

  • CRM data health checks
  • reporting reviews
  • workflow/process reviews
  • KPI/reporting consistency assessments
  • Power BI/reporting support
  • operational reporting guidance

For privacy-related questions or requests, you can contact:
India Vella | Founder and Consultant | She Means Data | india@shemeansdata.co.uk

If you are unhappy with how your information has been handled, you also have the right to contact the UK Information Commissioner’s Office (ICO).

  • INFORMATION WE COLLECT

Depending on how you interact with She Means Data, information collected may include:

  • names
  • email addresses
  • company names
  • job titles
  • enquiry form submissions
  • meeting notes
  • project-related communications
  • CRM/reporting information voluntarily shared during consultancy work
  • website usage information and cookies (where applicable)

The information collected will generally be limited to what is reasonably necessary to provide consultancy services and maintain communication.

  • HOW INFORMATION IS COLLECTED

Information may be collected through:

  • website enquiry forms
  • email communication
  • discovery calls and meetings
  • onboarding questionnaires
  • consultancy and review processes
  • client-provided CRM exports or reporting files
  • cookies and website analytics tools (if applicable)
  • HOW INFORMATION IS USED

Information may be used for purposes including:

  • responding to enquiries
  • scheduling meetings and calls
  • delivering consultancy services
  • reviewing CRM/reporting processes
  • preparing findings summaries and recommendations
  • maintaining project communication
  • improving services and internal processes
  • complying with legal, accounting, or administrative obligations

Information is only used where reasonably necessary for legitimate business purposes or agreed consultancy work.

  • LEGAL BASIS FOR PROCESSING

Under UK GDPR, information may be processed on the following legal bases:

  • Contract performance — where information is required to deliver agreed consultancy services
  • Legitimate interests — for reasonable business communication and service delivery
  • Consent — where consent has been provided, such as optional contact form submissions or cookies where applicable

  • DATA SECURITY AND CONFIDENTIALITY

Reasonable steps are taken to protect client and business information.

This includes:

  • password-protected devices and systems
  • use of business email accounts
  • organised and restricted file storage
  • limiting unnecessary personal data collection
  • maintaining confidentiality throughout consultancy work
  • deleting raw exports or project files when no longer required where appropriate

Information shared during consultancy engagements is handled confidentially and used solely for delivering agreed services.

She Means Data does not unnecessarily share client information with third parties.

While reasonable care is taken to protect information, no method of electronic storage or transmission can be guaranteed to be completely secure.

  • DATA RETENTION

Information is retained only for as long as reasonably necessary for:

  • delivering services
  • maintaining business records
  • legal, tax, or accounting obligations
  • resolving queries or disputes

Some information may be retained for administrative or compliance purposes where required.

Project files and exports that are no longer needed may be deleted periodically as part of normal data management practices.

  • THIRD-PARTY SERVICES & SOFTWARE

Services and tools used during consultancy work may include:

  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Teams
  • Power BI
  • SQL Server Management Studio (SSMS)

These services may process or store information as part of normal business operations.

Where third-party providers are used, reasonable care is taken to use reputable business software and services.

  • COOKIES

The She Means Data website may use basic cookies or analytics tools to help understand website usage and improve the user experience.

Cookies may collect information such as:

  • browser type
  • pages visited
  • time spent on the website
  • general usage behaviour

You can manage or disable cookies through your browser settings.

  • YOUR RIGHTS

Under UK GDPR, you may have rights including:

  • requesting access to your information
  • requesting correction of inaccurate information
  • requesting deletion of information where appropriate
  • objecting to certain types of processing
  • withdrawing consent where consent applies
  • making a complaint to the Information Commissioner’s Office (ICO)

Requests will be handled reasonably and in line with applicable data protection requirements.

She Means Data aims to handle information with practical professionalism, reasonable care and confidentiality appopriate to the nature of consultancy and reporting work being delivered

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